Frequently Asked Questions
We've put together a list of some Frequently Asked Questions and Answers below. If you can't find the question/answer you are looking for on this page, please send us a message and we'll get back to you with an answer.
Q: What is a homeowner's association (HOA)?
A: It is a non-profit corporation that is registered with the State and managed by a duly elected Board of Directors. The HOA has become the cornerstone for many planned residential communities. Its purpose is to provide continuity to the community, preserve the architectural integrity and maintain the common properties. Its role is to govern the community in accordance with the provision of the legal documents: Covenants and Restrictions, Bylaws, and Articles of Incorporation. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.
Q: What is the Covenant and Restrictions Document?
A: The Covenants and Restrictions (C&R's) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The C&R's were recorded by the County recorder's office for Clermont County and are included in the title to your property. The document restricts the use of the properties in the community and governs the conduct and activity of its residents. Failure to abide by the C&R's may result in a fine to a homeowner by the Association. If you do not have a copy of the C&R, please contact the HOA, who will be glad to provide you with a copy.
Q: What are the By-laws of the Association?
A: The By-laws are the guidelines for the operation of the HOA. The By-laws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, as well as other specific items that are necessary to run the Association as a business, including the creation of committees. If you do not have a copy of the By-Laws, please contact the HOA, who will be glad to provide you with a copy.
Q: What is the Board of Directors?
A: As a corporation, the Homeowner's Association requires to have a governing body to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. The limitation and restrictions of the powers of the Board of Directors are outlined in the governing documents for the Association. The Board of Directors includes a minimum of four positions: President, Vice-President, Treasurer and Secretary.
Q: Are there any other rules?
A: Most associations have developed Rules and Regulations as provided for in the C&R's and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets, pool use hours, use of property, advertising etc. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors including the options of fines, as defined in the various governing documents.
Q: If I am having a problem with a neighbor for a violation of the Policies and Guidelines, is there anything that I can do?
A: If residents cannot resolve a situation between themselves, then turn to your HOA Board. Your continued assistance may be required in resolving the issue.
Q: Are Board Meetings open to all residents? If so, where and when are they held?
A: Yes. The timing and location can be obtained by contacting members of the Board of Directors.
Q: If I want to serve on a committee, how do I find out what committees are active and how I can get involved?
A:. If you are interested in volunteering, please contact a board member or the committee chair.
Q: What is my assessment?
A: The assessment is each homeowner's share of funds required to meet the cost of the Association budget. The assessment is due on a periodic (usually annually) basis. In Eagles Pointe, assessments are due annually on January 1st. Assessment Statements and invoices are sent to Homeowners in November.
Q: How is the amount of my assessment determined?
A: The annual budget is developed by the Board of Directors and adjusted periodically to meet anticipated expenses. The Association's operational budget is built on three components - operational or regular expenses (including utilities, landscaping, pool operation, administration, etc.), anticipated non-regular expenses (for example, plant and tree replacements and other lifecycle costs) and establishing a reserve fund. Reserve funds are monies set aside for future anticipated and unanticipated expenses. Anticipated expenses may be due to the life expectancy of certain items: lighting, signs, pool equipment, etc. Unanticipated expenses may be incurred for a number of reasons, including trees dying and needing to be removed. A healthy HOA should aim to have a reserve fund equivalent to about one-year's operational expenses. The total budget is then divided equally amongst all the home owners in the Association to determine the annual assessment.
Q: Will my assessment go up?
A: While the Board makes every effort to contain costs by seeking competitive bids wherever possible, costs are rising. In addition, there is a need to increase the reserve fund. The Board has recently adopted a multi-year plan that should help the Association reach its financial goal in 3-5 years. While this will mean an increase in the assessment in 2011, it should minimize future increases over that same period.
Q: What happens if I don't pay my assessment?
A: The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in a late charge. In addition to the late charge and interest, the By-Laws allow the Association to proceed with a lien on your property for non-payment of an assessment.
- What is a homeowner' association (HOA)?
- What is the Covenant and Restrictions Document?
- What are the By-laws of the Association?
- What is the Board of Directors?
- Are there any other rules?
- If I am having a problem with a neighbor for a violation of the Policies and Guidelines, is there anything that I can do?
- Are Board meetings open to all residents? If so, where and when are they held?
- If I want to serve on a committee, how do I find out what committees are active and how can I get involved?
- What is my assessment?
- How is the amount of my assessment determined?
- Will my assessment go up?
- What happens if I don't pay my assessment?
Q: What is a homeowner's association (HOA)?
A: It is a non-profit corporation that is registered with the State and managed by a duly elected Board of Directors. The HOA has become the cornerstone for many planned residential communities. Its purpose is to provide continuity to the community, preserve the architectural integrity and maintain the common properties. Its role is to govern the community in accordance with the provision of the legal documents: Covenants and Restrictions, Bylaws, and Articles of Incorporation. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.
Q: What is the Covenant and Restrictions Document?
A: The Covenants and Restrictions (C&R's) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The C&R's were recorded by the County recorder's office for Clermont County and are included in the title to your property. The document restricts the use of the properties in the community and governs the conduct and activity of its residents. Failure to abide by the C&R's may result in a fine to a homeowner by the Association. If you do not have a copy of the C&R, please contact the HOA, who will be glad to provide you with a copy.
Q: What are the By-laws of the Association?
A: The By-laws are the guidelines for the operation of the HOA. The By-laws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, as well as other specific items that are necessary to run the Association as a business, including the creation of committees. If you do not have a copy of the By-Laws, please contact the HOA, who will be glad to provide you with a copy.
Q: What is the Board of Directors?
A: As a corporation, the Homeowner's Association requires to have a governing body to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. The limitation and restrictions of the powers of the Board of Directors are outlined in the governing documents for the Association. The Board of Directors includes a minimum of four positions: President, Vice-President, Treasurer and Secretary.
Q: Are there any other rules?
A: Most associations have developed Rules and Regulations as provided for in the C&R's and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets, pool use hours, use of property, advertising etc. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors including the options of fines, as defined in the various governing documents.
Q: If I am having a problem with a neighbor for a violation of the Policies and Guidelines, is there anything that I can do?
A: If residents cannot resolve a situation between themselves, then turn to your HOA Board. Your continued assistance may be required in resolving the issue.
Q: Are Board Meetings open to all residents? If so, where and when are they held?
A: Yes. The timing and location can be obtained by contacting members of the Board of Directors.
Q: If I want to serve on a committee, how do I find out what committees are active and how I can get involved?
A:. If you are interested in volunteering, please contact a board member or the committee chair.
Q: What is my assessment?
A: The assessment is each homeowner's share of funds required to meet the cost of the Association budget. The assessment is due on a periodic (usually annually) basis. In Eagles Pointe, assessments are due annually on January 1st. Assessment Statements and invoices are sent to Homeowners in November.
Q: How is the amount of my assessment determined?
A: The annual budget is developed by the Board of Directors and adjusted periodically to meet anticipated expenses. The Association's operational budget is built on three components - operational or regular expenses (including utilities, landscaping, pool operation, administration, etc.), anticipated non-regular expenses (for example, plant and tree replacements and other lifecycle costs) and establishing a reserve fund. Reserve funds are monies set aside for future anticipated and unanticipated expenses. Anticipated expenses may be due to the life expectancy of certain items: lighting, signs, pool equipment, etc. Unanticipated expenses may be incurred for a number of reasons, including trees dying and needing to be removed. A healthy HOA should aim to have a reserve fund equivalent to about one-year's operational expenses. The total budget is then divided equally amongst all the home owners in the Association to determine the annual assessment.
Q: Will my assessment go up?
A: While the Board makes every effort to contain costs by seeking competitive bids wherever possible, costs are rising. In addition, there is a need to increase the reserve fund. The Board has recently adopted a multi-year plan that should help the Association reach its financial goal in 3-5 years. While this will mean an increase in the assessment in 2011, it should minimize future increases over that same period.
Q: What happens if I don't pay my assessment?
A: The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in a late charge. In addition to the late charge and interest, the By-Laws allow the Association to proceed with a lien on your property for non-payment of an assessment.